Shift of focus: Health secretariat goes paperless
Officials say system would help keep check as people complained of missing files
Officials say system would help keep check as people complained of missing files. PHOTO: FILE
PESHAWAR:
Keeping in view the influx of files and data, modern technology will be put to use to introduce a ‘paperless system’ at the health secretariat.
“It will reduce the burden and will make tracking of files easy,” a senior health official told The Express Tribune, requesting anonymity since he was not authorised to talk to the media. He added several complaints were filed by different people that their files could not be traced. More often than not, files would go missing.
“A number of files went missing,” he said. “[Such a situation] would create problems for the officials.”
The official maintained that by switching to a ‘paperless system’, the risk of losing files will be reduced and all documents will be available on a single click.
E-Office Initiative
Health officials told The Express Tribune the system – called E-Office Initiative – has initially been inaugurated at the health secretariat so that all the data is saved in computers.
The new system will be gradually expanded to the K-P health directorate as well, the officials said.
Once scanned, they said, the data will be added to an office file. New files, including personal ones, will also be scanned and added to the office file. This will be easily accessible by every health official – from the minister to a clerk.
Tracking files
Another official of the department, who has been dealing with plans to switch to a paperless system, told The Express Tribune the government has initially decided to introduce the system at around five departments.
He added health, education, establishment and administration departments and the chief secretary’s office will have a computerised system.
“This is [a positive sign] since anyone could trace their file and its status as well,” Muhammad Bilal Khattak, project manager of E-Office, told The Express Tribune.
He added people will easily access and know where the files were in case of delay – they can also find out the reason behind the delay.
Khattak said the system will not only improve productivity but will also ensure transparency.
Published in The Express Tribune, May 7th, 2016.
Keeping in view the influx of files and data, modern technology will be put to use to introduce a ‘paperless system’ at the health secretariat.
“It will reduce the burden and will make tracking of files easy,” a senior health official told The Express Tribune, requesting anonymity since he was not authorised to talk to the media. He added several complaints were filed by different people that their files could not be traced. More often than not, files would go missing.
“A number of files went missing,” he said. “[Such a situation] would create problems for the officials.”
The official maintained that by switching to a ‘paperless system’, the risk of losing files will be reduced and all documents will be available on a single click.
E-Office Initiative
Health officials told The Express Tribune the system – called E-Office Initiative – has initially been inaugurated at the health secretariat so that all the data is saved in computers.
The new system will be gradually expanded to the K-P health directorate as well, the officials said.
Once scanned, they said, the data will be added to an office file. New files, including personal ones, will also be scanned and added to the office file. This will be easily accessible by every health official – from the minister to a clerk.
Tracking files
Another official of the department, who has been dealing with plans to switch to a paperless system, told The Express Tribune the government has initially decided to introduce the system at around five departments.
He added health, education, establishment and administration departments and the chief secretary’s office will have a computerised system.
“This is [a positive sign] since anyone could trace their file and its status as well,” Muhammad Bilal Khattak, project manager of E-Office, told The Express Tribune.
He added people will easily access and know where the files were in case of delay – they can also find out the reason behind the delay.
Khattak said the system will not only improve productivity but will also ensure transparency.
Published in The Express Tribune, May 7th, 2016.