PASSD rules aim to limit opportunities for corruption

Appropriate accounting systems, procurement manual made mandatory

ISLAMABAD: As the roll-out of the Ehsaas programme picks up pace, the Poverty Alleviation and Social Safety Division (PASSD) released a comprehensive set of governance policy parameters that all ancillary organisations of PASSD would now be required to meet.

The primary goal of the new set of policies was to limit opportunities for corruption, while promoting efficiency, transparency and accountability for results, said a press release issued on Sunday.

"Today we have released, the 31-point Ehsaas Governance and Integrity Policy, a step towards ensuring transparency, accountability and strong governance in all organizations of PASSD involved in implementing Ehsaas," said Dr Sania Nishtar, Special Adviser to the Prime Minister on Social Protection and Poverty Alleviation.

In a tweet message, she said, "We have to ensure that the funds allocated to poverty alleviation are reaching the communities that need them most, and strong governance is fundamental to ensuring that."

It has been made mandatory for all ancillary organisations of PASSD to convene board meetings and board committee meetings regularly.

The policy states that in order to promote transparency, each organisation must publish its audited entity statements, annual progress reports, applicable policies and procedures, letters to the board and letter to the management by the Auditor on their websites.
To strengthen fiduciary systems and financial management and to institutionalise risk management and assurance, the policy makes appropriate accounting systems and procurement manual mandatory.

All organisations will be required to have a board-approved whistle-blowing policy and conflict of interest policy, which is applicable to members of the board, management, employees, consultants and anyone acting on behalf of the organization.

Likewise, a gender policy will be mandatory to ensure the integration of the gender perspective into every aspect of governance, policy formulation, operational functioning and in data collection.

Building on 'The Protection against Harassment of Women at the Workplace Act 2010' it will be mandatory for all organisations working with PASSD to adopt an internal code of conduct and a complaint and appeal mechanism to ensure an environment free of intimidation and abuse.

To drive good financial practice and for risk assurance and management, each organization is required to develop strong internal audit departments reporting to the board directly, error fraud and corruption frameworks, and IT security departments (where electronic payments are being made).

Furthermore, an external audit of financial statements will be required on an annual basis. This is in addition to the audit conducted by the Auditor General of Pakistan.

The policy encourages staff training in the area of prevention, detection, deterrence and monitoring of error, fraud and corruption. It states that "Human resource hiring, and deputations should be pursued through an open competitive basis without exceptions and should be rule based".

In addition, it states that "Every organisation should have a detailed itemized, department-wise weekly work plan with responsibilities and accountabilities clearly defined and KPIs linked to delivery.

Each organisation should fully convert to e-office and maintain an electronic trail of communication by the end of September and, amongst other things also draw on this tool for reporting on HR performance".

The policy also stipulates that all organisations partnering with PASSD now need to be certified by Pakistan Centre for Philanthropy.
To support the implementation of this policy, PASSD has appointed a governance focal person and will facilitate regular sharing of experiences among senior management to promote best practices.